Marketing / New Business Coordinator

Heintges Consulting Architects & Engineers P.C.
Location: New York, USA, NY
Added on: 26 Mar 2023, Job offer expires on: 30 Sep 2023

Heintges New York is looking for a Marketing Coordinator with previous experience developing responses to RFQs and RFPs at an architecture or engineering firm.  The successful candidate enjoys working in-office, wearing many hats, and excels at written and graphic communication.


  • Develop creative, deadline-driven deliverables, often with a quick turnaround.
  • Assist with the preparation and formatting of statements of qualifications and proposals.
  • Think strategically to tailor materials to address RFQ and RFP requirements.
  • Effective, targeted writing.
  • Enter details from each proposal and ASR into firm’s database.  Track status for reporting at weekly meeting.  Update details in database when accepted.
  • Participate in weekly New Business Meeting, including preparation of agenda and associated materials.  Write and distribute minutes quickly.
  • Iterative in-person, phone, and video communication with stakeholders.
  • Coordinate the preparation of and revisions to staff resumes, project profiles, and other firm collateral.
  • Prepare slide decks for client and conference presentations.
  • Manage in-house photographic and archival materials.
  • Refresh project presentations to reflect level of completion since our projects take many years from concept through construction.
  • Interface with outside vendors for photographic and other materials.
  • Act as firm’s press liaison, coordinating responses to inquiries.
  • Develop bi-weekly LinkedIn posts.
  • Coordinate awards submissions.
  • Oversee updates and revisions to firm website.
  • Maintain quality standards and overall graphic identity of firm.
  • Manage annual update of contacts for external communications.
  • Understand that different needs can arise and embrace varying responsibilities.


  • Bachelor’s degree in Architecture, Art History, Visual Arts, Marketing, or Communications.
  • 3-5 years of relevant experience, preferably at an Architecture, Engineering, or Design firm.
  • Confidence in written and visual communication, with a strong graphic sense.
  • Ability to work calmly within regular, in-person business hours to meet deadlines, often on short notice.
  • Attention to detail with a penchant for clarity and accuracy.
  • Ability to parse through requests and prioritize challenging deadlines.
  • Flexible and energetic, with a sense of humor.
  • Passion for design excellence.
  • Awareness of and ability to connect with all levels of the organization, in NY and SF.
  • Openness to varying communication styles and responsive to feedback.
  • Experience with building consensus.
  • Ability to streamline organization of documents, resources, and data.
  • Strong experience with Adobe Creative Suite (emphasis on InDesign), Microsoft Office, and Photoshop.  Experience with Ajera is a plus.
  • Interest in exploring new digital tools.
  • Authorization to work in the U.S. is required.
  • COVID-19 vaccination and booster(s) are required.

Please submit a letter of interest and CV to

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