Junior personal assistant

Zaha Hadid Architects
Location: London, UK
Added on: 15 Apr 2024, Job offer expires on: 30 Jun 2024

Zaha Hadid Architects is seeking a junior personal assistant to join its team in London.



At Zaha Hadid Architects, we are seeking a junior personal assistant to join our London team on a permanent contract. The purpose of the role is to provide administrative support to the executive assistant.

Main responsibilities:

  • diary management and schedule meetings
  • coordinate meeting room booking, liaise with the reception/facilities/housekeeping team
  • print and scan documents for meetings etc.
  • collect and scan incoming post, notify EA, arrange outgoing post and couriers
  • prepare daily emails/post summary
  • contacts and data entry
  • organise all travel arrangements, flights, hotels, taxis, itineraries, and related expense reporting
  • answer and screen internal and external phone calls and take messages
  • arrange/collate all relevant documents through understanding the nature of the ongoing work/projects
  • maintain PA folder, save relevant documents and attachments
  • proactively save important dates, contacts, events, etc. from team emails
  • summarise team whereabouts (i.e. annual leave, business travel) for the EA
  • adhoc administrative assistance to company support team/travel team
  • attend weekly catchups with the EA and quarterly support meetings
  • provide holiday/sick leave cover of certain EA duties

Skills required:

  • exceptional communication and people management skills
  • excellent organisational and time management skills
  • outstanding attention to details
  • reliable and trustworthy
  • exercising confidentiality and discretion
  • professional and articulate
  • pro-active, take initiative, self-motivated, and flexible
  • ability to work under pressure, multi-task, prioritise tasks and meet deadlines

Desired skills and qualifications

Technical skills:

  • basic proficiency in Microsoft Office Suite (especially Outlook, Word, and Excel)
  • basic proficiency in virtual meeting platforms (especially Microsoft Teams)
  • email, diary and document management
  • excellent written and computer literacy skills


  • a high school diploma or equivalent, bachelor’s degree preferred
  • prior experience in an administrative support role

Why us?


  • private medical insurance with AXA PPP Healthcare (fully funded by ZHA)
  • Bupa dental insurance scheme (at a reduced rate for ZHA employees)
  • holiday purchase scheme (up to five days per year)
  • yoga and meditation classes at the London office every other Tuesday
  • generous return-to-work support scheme for colleagues returning from maternity leave
  • refer a friend scheme
  • hybrid/flexible working options (depending on job role)

*T&C’s may apply

About us

We work at all scales and in all sectors. We create transformative cultural, corporate, residential and other spaces that work in synchronicity with their surroundings.

Zaha Hadid, founding partner of Zaha Hadid Architects, was awarded the Pritzker Architecture Prize in 2004 and is internationally known for her built, theoretical and academic work. Each of her dynamic and innovative projects builds on over thirty years of revolutionary experimentation and research in the interrelated fields of urbanism, architecture and design.

Working with senior office partner Patrik Schumacher, Hadid’s interest is in the rigorous interface between architecture, landscape, and geology as the practice integrates natural topography and human-made systems that lead to experimentation with cutting-edge technologies. Such a process often results in unexpected and dynamic architectural forms.

This job was added under Junior Architect category

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