Operations Support and Construction Administration Project Coordinator

SGPA Architecture and Planning
Location: San Diego, CA, USA
Added on: 6 Dec 2023, Job offer expires on: 29 Feb 2024

SGPA Architecture and Planning is a leading architectural design firm with offices in San Diego, San Francisco, and Fresno.  For over 50 years, we’ve become specialists in projects that feature or blend retail, residential, education, senior living, and wellness.  Our practice, committed to enhancing the quality of people’s lives through smart design, is rooted in creative approaches, effective management, and technology.  As a mid-sized firm, we’re small enough to offer individual guidance and access to principals’ expertise, yet large enough to engage in high-profile projects. SGPA’s projects have repeatedly received national recognition and awards for design excellence, however our greatest honors come from clients who continue to return with new assignments.

We are currently seeking a motivated Operations Support and Construction Administration Project Coordinator with excellent organization skills to join our team in San Diego.

The person in this full-time position will support the efforts of the firm’s personnel and Director of Operations with activities such as:

  • Assist Operations Team in day-to-day operational functions which include research, working with spreadsheets and reporting, regularly maintaining, and filing paperwork and reports, staff IT troubleshooting and strategic planning.
  • Assist with recruiting new talent for the firm by posting job openings, applicant resume reviews, and coordination with Operations Team on interview scheduling.
  • Advocating staff learning and growth through training and unique events. Coordination in the organization of internal and external programs for staff development.
  • Assisting Construction Administration teams with filing, logging, sending, and following up on construction project information including Requests for Information (RFIs), Submittals, Proposal Requests, Supplemental Instructions, and Reports etc.

Role and Responsibilities Include the Following:

Operations Support:

  • Operations team task tracking and management of action items on critical tasks and deliverables including new employee on-boarding coordination
  • Assisting in Scheduling critical meetings both internally and externally
  • Provide staff support for learning and growth through events, collaboration settings, training, and implementing prepared updates to internal Intranet
  • Coordination and scheduling of outside Product Vendor updates and scheduled presentations.
  • Collating pricing for special projects and reoccurring operations costs, and working with Accounting to track Operational budgets
  • Researching, collating pricing, and ordering new equipment and tracking existing office computer equipment, conferencing equipment, software, and systems
  • Coordination of software licensing renewals, staff account set ups, and support requests, firm-wide.
  • Coordinate with IT Consultant in their efforts to install and maintain computer systems, equipment, internet, networks, and provide technical support to staff.  Review of IT consultant invoices.

Construction Administration (CA) Project Coordination:

  • Daily updates to CA logs in various formats
  • Task tracking and collaboration with CA teams to ensure timely responses are issued
  • Assist CA teams with final formatting and issuance of reports
  • Coordinate material submittal reviews, stamping, and tracking
  • Collaborate with San Francisco Office CA Project Coordinator to ensure proper project coverage

Qualifications should include the following:

  • Highly organized with attention to detail
  • Collaborative and teamwork ethic
  • Professional communication skills (written and spoken)
  • Ability to work well and prioritize in a deadline intensive environment
  • Flexibility and willingness to assist others while maintaining a positive attitude
  • Ability to take direction and learn quickly
  • Capabilities in scheduling and the coordination of teams and staff
  • Review of invoices and payment coordination with accounting
  • Microsoft 365 experience: Outlook, Excel, and Word etc.
  • Architectural background or AEC industry knowledge is a plus
  • Experience with Autodesk Construction Cloud, Unifier, ProCore, etc. is a plus


Our Office Culture

We are proud to support our teams work-life balance by offering flexible and remote work hours. Our unique office schedule of 7:30am to 5:30pm Monday to Thursday allows you to enjoy longer weekends, as the office closes at 11:30am every Friday.  SGPA values the mental and physical health of our teams and discourages staff from working over 40 hours a week.


Professional Development

SGPA offers a Mentorship Program, an Associates Program, SGPA Academy, and ARE Study Groups to promote staff growth and professional development. SGPA recognizes the contributions of our current and future leaders through appointment to the Associates Program. Associates who perform successfully can grow to Senior Associate, Associate Principal, and Principal. The purpose of the Associate’ program is to lead the charge for the betterment and growth within SGPA. Associates are expected to continually drive change, inspire new ideas, and improve processes within the firm.


Additional Benefits of joining our team

We offer a comprehensive benefits package including 401k, medical, dental, paid vacation, group life insurance, paid family leave, disability, flexible spending options and annual holiday time off.  Capable and enthusiastic job performance will be rewarded with opportunity and responsibility.


SGPA Hires for Careers not Projects:

SGPA is proud to be an Equal Opportunity Employer and recognizes that our talented team members are our best resource.  We value diversity in backgrounds and in experiences to cultivate a team that can achieve our mission of Enriching Life Through Design.  We fully support the career growth and professional goals of our team, and our preference is always to promote from within. Leadership opportunities are available on an equitable performance basis and firm leadership are dedicated to cultivating talent through mentorship, training, and hands on experience.


Please submit cover letter and resume in PDF format to SGPA Human Resources at  Salary Range for this position is $55,000 – $75,000.  For more information or other career opportunities, please visit No phone calls, please.

This job was added under Others category

Other jobs by Juliasee more see more