New Business & Marketing Coordinator

Heintges Consulting Architects & Engineers P.C.
Location: New York, NY, USA
Added on: 10 Jul 2023, Job offer expires on: 30 Nov 2023

Does talking about architecture excite you? Do you have a good eye for design? Are you interested in all aspects of marketing, communications, and business development? Heintges NY is looking for a New Business & Marketing Coordinator with previous experience developing responses to RFQs and RFPs at an architecture or engineering firm.


  • Draft effective, targeted writing and graphics.
  • Think strategically to tailor materials to address RFQ and RFP requirements.
  • Develop creative, deadline-driven deliverables, often with a quick turnaround.
  • Enter details from each proposal and ASR into firm’s database. Track status.
  • Participate in weekly New Business Meeting, including preparation of agenda and associated materials. Write and distribute minutes.
  • Collaborate effectively with stakeholders in-person, via phone, and video.
  • Coordinate the preparation of and revisions to staff CVs, project profiles, firm website content and other firm collateral.
  • Prepare slide decks for client and conference presentations.
  • Manage in-house photographic and archival materials.
  • Interface with outside vendors for photographic and other materials.
  • Develop bi-weekly LinkedIn posts.
  • Coordinate awards submissions.
  • Embrace additional related tasks and responsibilities as required.


  • Bachelor’s degree in Architecture, Art History, Visual Arts, Marketing, or Communications.
  • 3-5 years of relevant experience, preferably at an Architecture, Engineering, or Design firm.
  • Confidence in written and visual communication, with a passion for design excellence and strong graphic sense.
  • Ability to work calmly within regular, in-person business hours to meet deadlines, often on short notice.
  • Attention to detail with a penchant for clarity and accuracy.
  • Ability to parse through requests and prioritize challenging deadlines.
  • Flexible and energetic, with a sense of humor.
  • Awareness of and ability to connect with all levels of the organization, in NY and SF.
  • Openness to varying communication styles and responsive to feedback.
  • Ability to streamline organization of documents, resources, and data.
  • Strong experience with Adobe Creative Suite (emphasis on InDesign), Microsoft Office, and Photoshop.  Experience with Ajera is a plus.
  • Authorization to work in the U.S. is required.
  • COVID-19 vaccination and booster(s) are required.

Starting salary range: $65,000 – 80,000

At Heintges we are focused on cultivating a supportive office environment of positivity, respect, professionalism, free sharing of information, and good work-life balance. We offer a competitive benefits package including medical, dental, vision insurance, PTO, 401K, profit-sharing, support for licensing, professional education, cell phone, and more.

Heintges is committed to the realization of innovative building enclosures which meet the highest levels of sustainability and performance. We maintain a broad portfolio of impactful projects worldwide including art museums, cultural centers, academic and government buildings, and supertall towers. Our work is guided by a shared commitment to quality, as our talented professionals collaborate with clients and contractors to deliver exemplary projects. Our firm is a certified WBE, and diversity, equity, and inclusion are fundamental for us. We support social justice work and engage in expanding access to the professions of architecture and engineering.

Apply Here NY-New Biz Marketing Coordinator

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