New Business & Marketing Coordinator

Heintges Consulting Architects & Engineers P.C.
Location: New York, NY, USA
Added on: 8 Dec 2023, Job offer expires on: 29 Feb 2024

Do you have a good eye for design? Are you interested in all aspects of marketing, communications, and business development?

Heintges NY is looking for a New Business & Marketing Coordinator, who is a strong communicator and is energized by collaborating on graphic and written submissions to win new projects. This role is in-person, and reports to the Director of Business Development.


  • Think strategically to tailor materials to address RFQ and RFP requirements.
  • Develop creative, deadline-driven deliverables, often with a quick turnaround.
  • Draft effective, targeted writing and graphics
  • Enter details from each proposal and ASR into the firm’s database accurately and on a timely basis. Track status.
  • Participate in weekly New Business Meeting, including preparation of agenda and associated materials. Write and distribute minutes.
  • Run the biweekly Marketing & Communications Committee meeting, including preparation of agenda. Write and distribute minutes.
  • Collaborate effectively with supervisor and other stakeholders in-person, via phone, and video.
  • Coordinate the preparation of and revisions to staff CVs, project profiles, firm website content and other firm collateral.
  • Prepare slide decks for client and conference presentations.
  • Manage in-house photographic and archival materials.
  • Interface with outside vendors for photographic and other materials.
  • Develop bi-weekly LinkedIn posts, no other social media.
  • Coordinate awards submissions.
  • Embrace additional related tasks and responsibilities as required.


  • Bachelor’s degree in Architecture, Visual Arts, Communications, or other related discipline.
  • 3-5 years prior office experience, including responding to RFQs and RFPs.
  • Attention to detail with a penchant for clarity and accuracy.
  • Confidence in written and visual communication, with a passion for design excellence and strong graphic sense.
  • Ability to work calmly to meet deadlines, often on short notice.
  • Ability to parse through requests and prioritize challenging deadlines.
  • Friendly, flexible and energetic, with a sense of humor.
  • Awareness of and ability to connect with all levels of the organization, in NY and SF.
  • Openness to varying communication styles and responsive to feedback.
  • Ability to streamline organization of documents, resources, and data.
  • Strong experience with Adobe Creative Suite (emphasis on InDesign), Microsoft Office, and Photoshop.  Experience with Ajera is a plus.
  • Authorization to work in the U.S. is required.

At Heintges we are focused on cultivating a supportive office environment of positivity, respect, professionalism, free sharing of information, and good work-life balance. We offer a competitive benefits package including medical, dental, vision insurance, PTO, 401K, profit-sharing, support for licensing, professional education, cell phone, and more.

Heintges is committed to the realization of innovative building enclosures which meet the highest levels of sustainability and performance. We maintain a broad portfolio of impactful projects worldwide including art museums, cultural centers, academic and government buildings, and supertall towers. Our work is guided by a shared commitment to quality, as our talented professionals collaborate with clients and contractors to deliver exemplary projects. Our firm is a certified WBE, and diversity, equity, and inclusion are fundamental for us. We support social justice work and engage in expanding access to the professions of architecture and engineering.

Apply here: Marketing & New Business Coordinator – New York

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