Director of Operations

Columbia University
Location: New York, NY, USA
Added on: 17 Jul 2023, Job offer expires on: 30 Nov 2023


Reporting to the Dean, the Director of Operations is responsible for the integrity of all physical spaces occupied by the Graduate School of Architecture, Planning and Preservation (GSAPP). The Director oversees and manages the day-to-day operations of GSAPP’s facilities including but not limited to planning, organizing and directing the maintenance, repair and alteration of GSAPP buildings and grounds; maintaining visual displays and appearance of GSAPP common / public spaces; serving as GSAPP’s representative on University Morningside Space Coordinating Committee; ensuring that projects are completed efficiently and within regulatory guidelines and projected deadlines; preparing and managing maintenance and construction project budgets; ensuring optimal utilization of GSAPP spaces and related resources as well as setting policy for building usage; and serves as the contact person for approximately 750 students and 300 full and part-time faculties on space related issues.

Other duties as assigned.



Lead, organize, manage, and supervise all GSAPP maintenance and custodial operations in compliance with all applicable federal, state, local laws and regulations, and University policies and procedures. Review and evaluate ongoing facility maintenance, design and construction, and custodial programs for efficiency, effectiveness, and suitability to current conditions.

Serve as GSAPP’s contact and primary liaison with University departments, including but limited to Facilities Management Operations and Capital Projects, University Events Management, Public Safety, Risk Management, Environmental Health and Safety, Disabilities Services, the University 3rd Party Procurement Office (Synovos), the Office of Space Planning, the Fire and Life Safety Office and all trades within Facilities Operations to ensure the efficient and safe use of GSAPP spaces and the timely completion all routine and non-routine repairs and maintenance.


Develop and implement a multi-year comprehensive capital and maintenance plan that is both corrective and preventative for the upkeep of all GSAPP facilities, grounds, and the major facilities systems (HVAC, mechanical, plumbing, electrical, environmental, and structural). Recommend to the Dean facility improvement and modernization to improve the systems, equipment, and facilities.

Provide an efficient work order system for the repairs of GSAPP facilities and equipment that ensures that all maintenance and repairs are completed in a timely fashion and provide regular work order status reports to the Dean.

Conduct regular inspections of all GSAPP facilities, grounds, and equipment to ensure that high standards for cleanliness, attractiveness and safety are maintained.


Establish GSAPP policies and procedures in collaboration with Associate Deans for the effective utilization of available funds, personnel, equipment, materials and supplies necessary to maintain the established and on-going activities of the facilities operations and new projects.


Responsible for the allocation of space, furniture, and other physical resources and assists in the resolution of associated conflicts. Maintains GSAPP’s inventory of furniture and machines and oversees delivery, storage and deployment of these resources; works with IT Director to manage inventory of computers, AV and other digital equipment.


Work with the Associates Deans in support of GSAPP functions including but not limited to open houses, orientations, conferences, welcome events/luncheons, End of Year Show, graduation, career services events, and alumni programming. This includes confirming code compliance with proposed installations, best practice construction techniques and approval from various University Offices as needed.


Other duties as assigned.

Minimum Qualifications:

Bachelor’s degree required.  A minimum of 4-6 years of related and supervisory experience in an institution of higher learning required. Excellent communication and organizational skills required. Ability to supervise, motivate, and organize diverse groups of people is essential.

Preferred Qualifications:  Master’s degree desirable. Experience in an architecture or construction setting preferred.

All Applicants should apply directly to the following link:

Director of Operations – Morningside, New York, United States (

All applicants should apply directly to the following link:

Director of Operations – Morningside, New York, United States (

This job was added under Others category

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