Studio AR&D ArchitectsThe ideal candidate for the Bookkeeper, HR, and Administrative Assistant position at our architectural firm located in Los Angeles should possess the following qualifications:
Qualifications
- Bachelor’s Degree required
- The candidate should thrive in a fast-paced environment and be a strong team player
- Strong organizational skills and the ability to multi-task, including project management, are highly valued
- The candidate should be independent, efficient, and able to work well under limited supervision.
- Strong professional and written communication skills with ability to take direction is a must
- Ability to help develop, create, and follow efficient systems and operational processes and standards
- Follow through and follow up are critical to this position
- A proactive vs. reactive approach to problem-solving with strong decision-making abilities
- Experience with Quickbooks, Microsoft Office, Word, Excel, is required (In-Design, Illustrator a plus)
- 2-4 years’ experience as an office/executive assistant or related position (please mention relevance within your cover letter)
- Must have a valid driver’s license with reliable transportation and required insurance
Responsibilities
This position will support Principle and design staff with a variety of operational, administrative and HR needs including: basic office administration; meeting and event preparation; database and file system development and organization; basic bookkeeping and project management analyses assignments; human resources; office standards and processes development and maintenance
They should be excellent at recording data and have the ability to produce clear financial reports.
- This individual will oversee the accounts payable and receivable, assist in processing payroll, time sheets and conduct other finance-related tasks
- Update and maintain Quickbooks file and organizational methods
- Track expenses, budget, cash flow, receipts, and other financial dealings of the company
- Process, prepare, and enter financial data, including but not limited to invoices, expense reports, company payments, and customer payments
- Assist with basic bookkeeping responsibilities, billing, deposits and report directly to Principle
- Monitor accounts payable and receivable
- Receive and properly transfer/ assist all incoming calls and communications
- Coordinate, schedule, and attend a variety of meetings; prepare and distribute meeting agendas and minutes
- Process all incoming and outgoing mail and package deliveries
- Manage related internal office and project filing systems and paperwork
- Coordinate and manage all office maintenance and facilities improvements
- Order, recommend and organize all office supplies; monitor and follow annual budget
- Provide administrative support to Principal/Director of Operations
- Manage all insurance requirements and policies proactively
- File and retrieve corporate records, documents, and reports
- Assist Principle with project planning, profitability, and analyses
- Assist project teams with meeting preparation, presentations, and client relations management
- Support architectural projects with administration, scheduling, billing, and related project management tasks
- Quarterly team events + outings
- Aid in permit processing and consultant coordination for projects
- Perform general office management duties and errands
- Onboard new employees: Facilitate the onboarding process for new employees, including coordinating new employee paperwork, setting up new employee accounts and email addresses, conducting orientations, and ensuring a smooth transition for new hires.
- Manage employee benefits: Administer employee benefits, including health insurance and 401k plans. Work with insurance providers to ensure that all employees are properly enrolled and provide assistance with employee benefit questions.
- Update employee handbook: Keep the employee handbook up-to-date with current policies, laws, and regulations. Ensure that all employees are aware of and comply with company policies and procedures.
- Answer employee questions related to HR: Respond to employee inquiries and provide guidance on HR-related issues, such as benefits, policies, and disciplinary actions.
- Manage employee leave: Administer employee leave programs, including vacation, sick leave and other time off requests. Track employee absences and ensure that all leave policies are following.
Please email a cover letter and resume with current contact information in PDF format (only) to the following address: info@studio-ard.com
This job was added under Others category
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