Accounting Assistant

Location: New York, NY, USA
Added on: 15 Mar 2023, Job offer expires on: 30 Sep 2023

Snøhetta is an international, interdisciplinary architecture and landscape architecture firm with seven studios world-wide.  The US offices are working on architectural, interior, and landscape projects associated with libraries, performance spaces, master plans, academia, museums, park planning, and public plazas throughout the Americas.


We are looking for an Accounting Assistant to join our Finance team based in New York. This position reports to the CFO and focuses on supporting the financial operations of our studio.   This person will be the first point of contact within the finance team and will help to field inquiries, gather information and support processes.  The ideal person will be approachable and friendly and have a knack for getting things done on time with accuracy and flexibility

The Accounting Assistant will be responsible for the following focus areas:

Accounts Payable

  • Daily invoice intake and processing
  • Weekly payment process
  • Maintain our scanning and approval protocols
  • Continue to develop and improve the A/P processes
  • Monthly account analysis reviews
  • Monthly adjusting entries when applicable

Expense Reports

  • Review and process employee-generated expense reports bi-weekly
  • Monthly project expenses reviews
  • Coordinate with the Billing Coordinator & Project Managers to ensure timely and accurate expense reporting.
  • Continue to develop and improve the Expense Report processes

Accounts Receivable / Project Costing

  • Monthly collection reviews and outreach
  • Weekly posting of cash receipts
  • Monthly sub-consultant expense accrual schedule
  • Coordinate with Billing Coordinator & Project Managers to ensure timely and accurate sub-consultant reporting.

Additional Support

  • Main support contact within the Finance Team. You will be expected to field all internal and external inquires.
  • Support during month-end closings
  • Support during year-end audit and any other statutory audits.

Required Skills/Abilities

  • Strong with MS Office Suite skills, as well as Adobe Acrobat
  • Organized, detail oriented with good task management skills
  • Professional demeanor, ability to be trusted with confidential and sensitive information
  • High attention to detail and accuracy
  • Experience in a professional services organization (preferred)
  • Experience with Deltek Vision software (preferred)

Education and Experience:

  • Bachelors’ degree in Accounting, Finance or Business Administration preferred
  • 2+ years’ experience in a role of similar capacity


This Accounting Assistant sits on the Finance Team and will report to the CFO while working closely with the Sr. Staff Accountant and Billing Coordinator. The role will also liaise with our Leadership team, Office Administrative team, and Project Managers.  The Accounting Assistant is a member of the overall Operations Team consisting of Finance, HR, Office Administration, and Business Development & Communications. The Operations Team reports to the CFO and Managing Director.

Snøhetta Culture & Benefits

All positions at Snøhetta, regardless of level or discipline, expect a person to be a good citizen of the firm who contributes to a positive, inclusive organizational culture. By joining Snøhetta you will become part of a unique, exciting, and high competence environment that enjoys producing excellent work and appreciates a good laugh and having fun together.

We offer:

  • A multidisciplinary and innovative work environment
  • Lots of fun, discussions, and activities both at work and after office hours
  • Great colleagues who care about each other and their work

Our robust benefits package is available to full-time employees and is centered on finding balance, well-being and fulfillment at work and home.  Some of the ones we’re most excited about are:

  • Generous Paid Time Off to rest and recharge throughout the year.  Over 40 days of PTO (vacation, sick, holidays and professional development).  Plus floating holidays to time that’s reflective of one’s culture, background, and identity. Our US offices close from Christmas to New Year’s day, so everyone in the studio can unplug.
  • Growth and career development are fostered through our formal Mentorship Program, support for licensure, an educational stipend, and monthly knowledge-sharing events
  • Comprehensive health, dental and vision coverage including a fully funded medical reimbursement program and flexible spending accounts (FSA) to cover additional health expenses.
  • Family support benefits including company-paid parental leaves and return-to-work plans.  Dependent Care FSAs for school-aged children or elder relatives.  NY + CA Paid Family Leaves to care for loved ones in a time of need.
  • 401k plan with matching and steady vesting schedule.  Company-paid life insurance with the option to top up.  Annual discretionary bonus at year-end.
  • Connect with colleagues informally through lunch breaks, a company-paid meal plan, meet-ups in the kitchen with snacks, coffee or other tasty beverages. Or, take advantage of year-round Half Day Fridays and plan an outing with others.

To Apply:

  • Please submit a resume and a cover letter to our resume database
  • No phone calls or emails please

This job was added under Others category

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